One source of truth
People, organization, time, payroll, and workflows share one data model, so payslips, statistics, and reports always agree.
Why Rifena
Optimize your workforce at low cost and operate with confidence in the AI era
We keep meeting capable HR teams that spend most of their time on manual work: data scattered across files, approvals over chat, formulas only one person understands. Rifena puts people, organization, time, payroll, and workflows on one governed platform where AI prepares and people decide, so a lean team runs people operations end to end at low cost, clearly and by the rules.
Three things Rifena keeps everywhere
AI prepares, people decide
AI reads data within the granted scope, prepares analysis and proposals; consequential actions wait for an accountable person.
Lean team, low cost
AI and automation take the repetitive work; payroll formulas and approval steps are configuration the owner builds without code, so a lean team still runs everything.
Vision
Rifena's vision
In Vietnamese businesses, people operations never stand still: social insurance, personal income tax, and minimum-wage rules change often, and every company has its own allowances, shifts, and bonus logic. Most of that work still lives across scattered files, approvals over chat, and formulas only one person understands, so repetitive work ties up people, mistakes surface late, and they are hard to trace.
Rifena was built to change that: one governed operating platform where people, time, and payroll data live on the same model, and every consequential change has an owner, a reason, and an audit trail. AI works inside that context, within the granted access scope, to prepare, summarize, and propose; decisions stay with people. Repetitive work and mistakes shrink, and the HR team spends its time on people instead of manual steps.
Rifena is built to meet the bar set by the most modern HR software in the world, from visual builders and approval-gated automation to the role-based Rifena AI Workforce, and to go further for Vietnamese teams where foreign software usually stops: bilingual, mobile-first, social insurance and personal income tax built into the model, and one group running several companies. Some of what Rifena does, such as AI preparing while people decide inside every workflow, we have not seen done end to end anywhere. But what we pursue is not to beat anyone; it is the best-fit HRM for this era: a business of any size optimizes its workforce at low cost, runs people, time, and payroll with confidence and clarity, and always has its data ready to export to Excel or reports when needed.
Governance
How we think about governance
Four principles decide how Rifena stores data, grants access, and keeps decisions with people.
One source of truth
People, organization, time, payroll, and workflows share one data model. A number on a payslip, in a statistic, or in a report is the same number.
The right person, the right scope
Access is granted by role and by company. Each person sees and acts only within their scope; a group manages several companies with one account while data stays separate.
People keep the decision
AI and automation prepare, remind, and propose. Every action that touches payroll, contracts, or approvals goes through an accountable person, with an approval gate and a full trail.
Compliance you can verify
Social insurance, personal income tax, and labor rules are modeled as versioned configuration the team can inspect and update when regulations change. The business remains responsible for its final filings.
How we build software
How Rifena designs software
Four principles behind every screen, from the employee record to the payroll run.
Configure instead of code
Payroll components, formulas, conditions, and approval steps are visual configuration the owner builds and edits without waiting for a developer and without paying for custom work on every change.
See the impact before applying
Every change can be previewed on a sample period with real data, with versions to compare and roll back. The team knows what will change before employees see the result.
Runs on real data
Formulas and workflows read attendance, shifts, overtime, leave, contracts, insurance, and tax directly. Results flow straight into payslips, statistics, and reports; when you need Excel, you export it from that same data instead of stitching files together.
Clear, bilingual, and mobile
Clear labels, predictable flows, Vietnamese and English side by side. Employees check schedules, attendance, and payslips, and approvers handle requests, right on their phones.
Where it shows in the product
Where it shows in the product
No unverified numbers required. See how each principle lands on a real product surface.
AI
in context
Rifena AI
Context-aware HR assistant
Ask in natural language, get analysis on data within the granted scope, and review actions prepared for you. Rifena AI never acts on your behalf without you.
Company-scoped · role-awareSee it in the product →
Payroll
configurable
Payroll Builder
Visual, versioned payroll design
Build components, formulas, conditions, and calculation order on a visual, versioned surface. Preview the impact on a sample period before applying; results flow straight into payslips and reports.
Components · formulas · capsSee it in the product →
Workflow
approval-gated
Workflow Studio
Approval workflow orchestration
Arrange steps, conditions, and owners into a legible flow. Consequential actions run only after an accountable person approves.
Steps · conditions · ownersSee it in the product →
Common questions about how Rifena builds software
How is Rifena different from traditional HR software?
Rifena keeps people, organization, time, payroll, and workflows on one data model instead of separate modules. Payroll formulas and approval steps are configured by the owner without code. AI works within the user's context and access scope, while consequential decisions are still approved by people.
How does Rifena help optimize the workforce and cost?
AI and automation take over repetitive work such as consolidating attendance, calculating payroll, sending reminders, and routing approvals; employees check schedules and payslips and submit requests on their phones; the owner configures formulas and workflows without code. A lean team runs people operations end to end with fewer mistakes, and cost follows size because plans are priced by headcount.
Does Rifena replace Excel?
No. Rifena is the best-fit HRM for this era: data and formulas live in the system so calculations are right and traceable, while Excel remains the tool you use for reports, reconciliation, or sharing with partners. Rifena exports to Excel whenever you need it.
Does the AI in Rifena make decisions on its own?
No. Rifena AI reads data within the granted scope, prepares analysis, and proposes structured actions; every consequential change waits for an accountable person to confirm. Autonomous AI workflows, runs, and schedules shown as Preview are not generally available.
How does Rifena support social insurance and personal income tax compliance?
People, time, payroll, insurance, and tax data are connected to assist calculations, statutory preparation, and approval workflows; rules are modeled as versioned configuration the team can inspect and update when regulations change. Each business remains responsible for final filings and legal decisions.
What size of business is Rifena for?
From a single company to a group running several companies the same way. Plans are sized by headcount and needs so you can start small and grow; check the pricing page or start a trial to try it on real workflows.
See Rifena run on real workflows
Explore the product, check pricing by headcount, or start a trial.