HRM for Vietnamese companies

Optimize your workforce at low cost.
Operate with confidence in the AI era.

People, time, payroll, social insurance and PIT in one place, built for Vietnamese regulation. Rifena AI reads the real data and prepares each task; the decision stays yours.

Just register for a trial and wait for approval by email.

AI prepares · you decide
Rifena UI · Sample data

August 2026 payroll

3 anomalies

DynamixJSC · data locked 22/08/2026 · 126 employees

Employee

126

Net paid

1,84bn VND

Ready

97,6%

Anomalies to resolve

Sorted by impact on net pay

Updated at 09:42
EmployeeSignalImpact

Lê Hoàng Nam

DXJ-0241

2 missing clock-ins

Needs verificationVerifying
−684.000đ

Trần Khánh Vy

DXJ-0318

3.5h overtime beyond schedule

Evidence complete
+412.500đ

Nguyễn Bảo Châu

DXJ-0176

Night-shift allowance mismatch

In review
+286.000đ
Waiting for your approval

August payroll · DynamixJSC · 126 employees

One real payroll run, one data flow. Scroll to follow it.

Follow the August payroll run through three of Rifena’s many screens: the same data, the same day, three people in three roles.

Rifena UI · Sample data

August 2026 payroll

3 anomalies

DynamixJSC · data locked 22/08/2026 · 126 employees

Employee

126

Net paid

1,84bn VND

Ready

97,6%

Anomalies to resolve

Sorted by impact on net pay

Updated at 09:42
EmployeeSignalImpact

Lê Hoàng Nam

DXJ-0241

2 missing clock-ins

Needs verificationVerifying
−684.000đ

Trần Khánh Vy

DXJ-0318

3.5h overtime beyond schedule

Evidence complete
+412.500đ

Nguyễn Bảo Châu

DXJ-0176

Night-shift allowance mismatch

In review
+286.000đ
3 anomalies · 1 verification ticket
Rifena UI · Sample dataComplete product screen

Operations payroll · DynamixJSCActive

2026.08 · Whole company · 6 components

Earnings 4 components

Contract base salaryBS01FIXED
Calc typeFIXEDFixed value
FormulaBS01 = contract.salary × (actual_days / standard_days)
AttributesPIT: YesInsurance: Yes
Responsibility / on-call allowanceALW01FIXED
Drop at position 3KPI bonusKPI01PERCENT
Service charge shareSC01FIXED

Deductions 1 component

Mandatory insurance deductionINS01PERCENT

Tax 1 component

Personal income taxPIT01LOOKUP
Add from the library on the left
KPI bonus was added at position 3.
Payroll 2026.08 · 4 earning components
Rifena UI · Sample dataComplete product screen

Workflow Studio

Ready

Design approval flows per request type

Workflow library

3 workflows

  • Payroll run approval

    Payroll run

    Priority 1

  • Overtime beyond schedule

    Overtime

    Priority 2

  • Salary advance

    Advance

    Priority 3

Payroll run approval

Payroll run · Active · Priority 1

Trigger

When a payroll run is submitted for approval

Monthly payroll at DynamixJSC · 126 employees

  1. 1

    Payroll Manager checks the figures

    Role: Payroll Manager · 1 approver required

  2. 2

    Head of HR approves the run

    Role: HR Director · 1 approver required

  3. 3

    Director gives final approval

    Role: Director · Final decision

Outcome

The run is only finalised after all 3 approvals

Approval step 2

Head of HR approves the run

Configure who approves and the operating rules.

Approver

By role
Choose an approver role…
HR Director

Key settings

Decision rule
1 approver required
Turnaround
8 hours
When overdue
Escalate to Director
Recipients are re-checked for employment status, permissions and feature scope before assignment.
17:00

August payroll closed

  • All 3 approvals done; who approved and when is in the audit log
  • Payslips reach 126 employees on web and phone
  • Insurance and tax tables export to Excel for filing
Explore the product

One platform

Everything Vietnamese people operations need

The three screens you just saw are one corner. These are the rest of Rifena’s own screens, on the same data, not a patchwork of tools.

Rifena UI · Sample data

Employee

97 active employees · 4 branches

Active97Probation6Long-term leave2Left12
EmployeeContract typeEmailStart dateStatus

Nguyễn Thị Lan

DXJ-0142 · Front desk

Full-timelan.nguyen@anphu.vn12/03/2023Active

Trần Văn Hùng

DXJ-0088 · Kitchen

Part-timehung.tran@anphu.vn02/05/2024Probation

Phạm Thu Hà

DXJ-0210 · Housekeeping

Full-timeha.pham@anphu.vn18/09/2022Long leave

Huỳnh Gia Bảo

DXJ-0045 · Front desk

Full-timebao.huynh@anphu.vn01/11/2021Active

Lê Minh Quân

DXJ-0033 · Security

Full-timequan.le@anphu.vn15/06/2020Offboarding

Nguyễn Bảo Vy

DXJ-0058 · Kitchen

Full-timevy.nguyen@anphu.vn20/02/2023Active

Showing 1–6 of 97 employees

Employee records
Rifena UI · Sample data

Lifecycle & Contracts

Deadlines from contracts, probation and HR events

Due
Overdue1Today2This week4This month7
StatusDeadline
  • Lê Minh Quân

    Security officer · joined 15/06/2020

    Contract expires 31/07 · renewal overdue
  • Trần Văn Hùng

    Kitchen assistant · joined 02/05/2024

    Probation ends in 3 days
  • Phạm Thu Hà

    Housekeeping attendant · joined 18/09/2022

    Returns to work in 12 days

Contracts · Trần Văn Hùng

2 contracts · latest addendum 01/06/2026

Contract no.TypeStartEndStatus
HĐLĐ-2023-0142Fixed-term01/04/202331/03/2026In effect
HĐTV-2024-0088Probation02/05/202402/07/2024Expired
Contracts
Rifena UI · Sample data

Timesheet

Period 2026.06 · 01 – 14/06/2026 · 97 employees

TodaySchedule & ShiftsTimesheetSettings
EmployeeMon 01Tue 02Wed 03Thu 04Fri 05Sat 06Sun 07Mon 08Tue 09Wed 10Thu 11Fri 12Sat 13Sun 14Days / OT

Huỳnh Gia Bảo

DXJ-0045 · Front desk

8h8h8h8h8h··8h8hL8h8h··96h · 2h

Mai Quốc Huy

DXJ-0012 · Housekeeping

8h8hL8h8h··8h8h8h8h+2··94h · 4h

Trần Thanh Lam

DXJ-0031 · Restaurant & Banquet

8h8h8h8hLV··LVLV8h8h8h··72h · 0h

Nguyễn Bảo Vy

DXJ-0058 · Kitchen

+28h8h8h8h··8h8h8h8h8h··98h · 6h

Đỗ Thảo My

DXJ-0064 · Kitchen assistant

8hL8h8h8h··8hA8h8h8h··86h · 0h

Phạm Quốc Anh

DXJ-0007 · Engineering

8h8h8h8h8h··8h8h8h8h··88h · 1h
8hFull dayLLate+2OvertimeLVLeaveAAbsent6/97 employees · Period 2026.06
Timesheets
Rifena UI · Sample data

Timekeeping

Week 29 · 13 – 19/07/2026 · 97 employees

TodaySchedule & ShiftsTimesheetSettings
EmployeeMon 13Tue 14Wed 15Thu 16Fri 17Sat 18Sun 19

Nguyễn Văn An

Front desk

Trần Thị Bích

Housekeeping

Lê Hoàng Nam

Restaurant

Phạm Minh Tuấn

Security

Nguyễn Bảo Vy

Kitchen

Morning shiftAfternoon shiftNight shiftSplit shift5/97 employees · Week 29
Shift schedule
Rifena UI · Sample data

My leave

Leave year 2026 · 32-day policy

Annual leave 2026

19/ 32 days left

13 days used · expires 31/12/2026

59% left

Sick leave

3/5 days

Personal leave

2/3 days

Leave history

All12Pending1Approved10Rejected1
Leave typeFromToDaysReasonStatus
Annual leave10/07/202612/07/20263Home visitPending
Sick leave02/06/202602/06/20261Medical appointmentApproved
Annual leave28/04/202629/04/20262Extended holidayApproved
Personal leave15/03/202615/03/20261Family mattersRejected
Leave
Rifena UI · Sample data

Organization chart

14 units · 97 people · draft synced with the org tree

Synced14/14 (100%)
DynamixJSCNguyễn Hoàng AnhHeadcount: 97Admin & Business divisionNguyễn Hoàng AnhHeadcount: 30Rooms & Security divisionHuỳnh Gia BảoHeadcount: 36F&B & Engineering divisio…Trần Thanh LamHeadcount: 32Executive boardNguyễn Hoàng AnhHeadcount: 4HR & Administrat…Nguyễn Đức HuyHeadcount: 8Finance & Accoun…Trương Quốc ViệtHeadcount: 8Sales & Marketin…Bùi Ngọc TrâmHeadcount: 10Front deskHuỳnh Gia BảoHeadcount: 15HousekeepingMai Quốc HuyHeadcount: 18SecurityPhạm Đức HảiHeadcount: 3Restaurant & Ban…Trần Thanh LamHeadcount: 14KitchenNguyễn Bảo VyHeadcount: 10Engineering & Ma…Ngô Gia KhánhHeadcount: 8

Select a node on the chart to see details and quick actions.

Org chart
Rifena UI · Sample data

June 2026 payroll

Approved

Period 01/06 – 30/06/2026 · 48 employees · approved by Nguyễn Hoàng Anh at 09:12

Gross pay

612.450.000đ

Total deductions

−71.320.000đ

Social · health insurance · PIT

Net paid

541.130.000đ

+3.2% vs period 05/2026

Employee

48

1 anomaly to review

Payroll table

Payslips by employee · sorted by net pay

1–5 / 48
EmployeeEarningsDeductionsNet payStatus

Nguyễn Văn An

DXJ-0001 · Front desk

14.500.000đ−1.812.500đ12.687.500đApproved

Trần Thị Bích

DXJ-0014 · Housekeeping

9.800.000đ−1.330.000đ8.470.000đApproved

Lê Hoàng Nam

DXJ-0007 · Restaurant

11.200.000đ−1.484.000đ9.716.000đApproved

Phạm Minh Tuấn

DXJ-0002 · Kitchen

22.000.000đ−3.190.000đ18.810.000đApproved

Võ Thu Hằng

DXJ-0003 · Accounting

16.400.000đ−2.296.000đ14.104.000đDraft
Payroll runs
Rifena UI · Sample data

My payslips

12 payslips released · 2026

Payslips

  • Period 2026.05Released

    PS-2026-05-0045

    9.236.000đ

  • Period 2026.04Released

    PS-2026-04-0045

    9.108.500đ

  • Period 2026.03Released

    PS-2026-03-0045

    9.412.750đ

Payslip · period 2026.05

01/05 – 31/05/2026 · Front desk · PS-2026-05-0045

Net pay (NET)

9.236.000đ

Integrity verified · SHA-256Released 05/06/2026

Earnings

11.136.000đ
Contract base salary
7.800.000đ
Responsibility / on-call allowance
1.200.000đ
Service charge share
1.486.000đ
Monthly KPI bonus
650.000đ

Deductions

−1.900.000đ
Social insurance (8%)
−624.000đ
Health insurance (1.5%)
−117.000đ
Unemployment insurance (1%)
−78.000đ
Personal income tax
−1.081.000đ
Payslips
Rifena UI · Sample data

Insurance

4 policies · 3 compulsory · 4 active

All4Compulsory3Voluntary1Other
PolicyTypeContributionStatus

DynamixJSC Care · Extended health

PVI Insurance · 40 employees

Voluntary450.000đ / monthActive

Compulsory social insurance

Vietnam Social Security · 101 employees

CompulsoryEmployer 17.5% · Employee 8% · Total 25.5%Active

Compulsory health insurance

Vietnam Social Security · 101 employees

CompulsoryEmployer 3% · Employee 1.5% · Total 4.5%Active

Compulsory unemployment insurance

Vietnam Social Security · 101 employees

CompulsoryEmployer 1% · Employee 1% · Total 2%Active
Social insurance
Rifena UI · Sample data

Statutory reports

Figures come straight from approved payroll runs — no manual re-entry

All4BHXH2Tax1Labour1
Report typePeriodStatusReviewFiling
D02-TS

Social insurance participant list

June 2026SubmittedReview clean
05/QTT-TNCN

PIT finalisation

Year 2025ReceivedReview clean
01/PLI

Labour utilisation report

June 2026Draft2 warnings
D02-TS

Social insurance participant list

May 2026ReceivedReview clean

Upcoming deadlines

  • D02-TS · period 07/2026

    Due 25/08/202641 days left

  • 6-month labour report

    Due 05/08/202621 days left

Filing reminders reach accounting 7 days ahead.
Statutory reports
Rifena UI · Sample data

Hi Bảo 👋

Friday, 12/06/2026 · Front desk supervisor · Front office

Not clocked inWorking · since 14:00

Afternoon shift today · 14:00 – 22:00 · Front desk

Leave left

19/ 32 days

Overtime this month

3hours

Shifts this week

5ca

1 night shift

To do

3
  • Leave request pending

    10/07 – 12/07 · Annual leave

  • Complete your profile

    ID card back side missing

  • Confirm June timesheet

    Due 05/07/2026

Upcoming shifts

  • 15Tue

    Morning shift

    06:00 – 14:00
  • 16Wed

    Morning shift

    06:00 – 14:00
  • 18Fri

    Night shift

    22:00 – 06:00

Latest payslip

Period 06/2026 · released 05/07

Paid

12.500.000đ

Gross pay
14.500.000đ
Deductions
−2.000.000đ

Quick facts

Department
Front office
Job title
Front desk supervisor
Employee code
DXJ-0045
Manager
Nguyễn Hoàng Anh
Employee portal
Rifena UI · Sample data

Payroll cost by group

Period 01/07/2025 – 30/06/2026 · 97 paid employees

Gross pay

2,47bn VND

Net pay

2,18bn VND

Paid employees

97

Average net pay

22,5M VND

Payroll cost by group

Gross · net · average per person, by department

Average net payGross payNet pay
Reports & analytics
AI prepares, people decide

No change takes effect before a person approves it.

Scoped permissions, every change traced

Every person, Rifena AI included, sees only their part.

Excel stays your friend

Import from Excel, export to Excel, run one payroll in parallel before switching.

Cost by headcount

Move the slider, see the monthly cost

Prices come from Rifena’s public pricing. Low-cost workforce optimization is not a slogan: do the math.

50 employees

Every plan starts with a free trial: register, then wait for approval by email.

The full pricing page compares every module.

See full pricing

Frequently asked questions

Does Rifena replace Excel?

No, and that is not the goal. Rifena is where people and payroll data run with a process; Excel stays your reconciliation and reporting tool, exported any time.

Does Rifena AI change data on its own?

No. Rifena AI reads data within the asker’s permissions, prepares a decision packet and stops. Changes take effect only when a person approves, and are written to the audit log.

Are social insurance and personal income tax computed?

Yes. Payroll deductions and personal income tax follow current rules and are updated when rules change. Statutory forms export in the receiving agency’s format.

How long does rollout take?

It depends on headcount and payroll complexity. The common path is import from Excel, build the formula, then run one payroll in parallel before switching.

How is pricing calculated?

By headcount and plan, published on the pricing page. Yearly billing is discounted. Prices exclude VAT.

Ready for your company, today.

Start a free trial with your own data, or talk to Rifena about the Enterprise plan.

Getting startedImport people and payroll from ExcelBuild the formula and the approval flowRun one period in parallel, match, then switch
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